Submission of project proposals by clubs and participation at the virtual exhibition of the West Africa Project Fair will be after appropriate club registration for the event. Proposals should be presented in accordance with the format of proposal template which is available for download or from the District or Country Representative of the HOC. The participating clubs will be allowed to submit a maximum of THREE (3) project proposals (each with both formats – BRIEF and DETAILED), spread across the underlisted funding categories (not more than one project from each category):

CATEGORY A:
(Club to Club funding)

A project that can be funded without any support from The Rotary Foundation and will be between Clubs with a total value of $1,000 to $5,000.

CATEGORY B:
(District Grant funding)

A Project that can be funded by a District Grant, In this category, the submitted project’s total value must be between $5,000 to $30,000.

CATEGORY C:
(Global Grant funding)

Project with a total value of $30,000 or project with a total value above $30,000 but not more than $400,000 (including Club, DDF & World fund grants).

Project templates are to be submitted via the website, as editable PowerPoint formats [download sample] with the following outline:

  • Name of Project with the Area of Focus
  • Project Contact Persons and their details
  • Project Identification: Location and History (Project background)
  • Project Overview (main objective of the project, community need assessment findings, beneficiaries of the project)
  • Project Implementation
  • Project Financing Strategy (budget and partner funding category)
  • Sustainability
  • Stewardship

Submission of project proposals by clubs and participation at the virtual exhibition will be after appropriate club registration for the event. Project templates are to be submitted via the website, as editable PowerPoint formats with the following outline:

  • NamLocation and History
  • Statement of Problem
  • Community Needs Assessment
  • Service Project Solution Proposal
  • Implementation & Timetable
  • Project Budget
  • Financing Strategy
  • Sustainability
  • Stewardship

The virtual exhibition booths will be hosted on a club by club basis with the earlier submitted projects on display in these booths.

Participating clubs will be allowed to submit an extra project bank (maximum of 3 projects listed with names of the projects and their areas of focus) from which international partners may also choose to pick projects of interest from, based on their unique interests.

NOTE: The projects in the project bank will not be displayed in the virtual exhibition booth.

Selected project proposals from clubs will be uploaded to the virtual platform atleast two weeks before the Virtual Fair event.

Project proposals will further be available on the virtual platform four more weeks after the fair giving International Partners ample opportunities to visit, assess, and select projects for funding.

Clubs that register to participate in the West Africa Project Fair will be entitled to present THREE project proposals for funding.  Proposals should be presented in accordance with the format of proposal  template which is available for download at this website or from the District/Country representative of the HOC. Projects are categorised in four funding groups 

CATEGORY A
(Club-to-Club Funding)

One project that can be funded without any support from the Rotary Foundation. 

Project Value: between $1,000 to $5,000

CATEGORY B
(District Grant Funding)

One project that can be funded by a District Grant. 

Project Value: between $5,000 and $30,000

CATEGORY C
(Global Grant Funding)

ONE Global Grant project per club

Option 1: not more than $30,000.00 in total funding – (including club, DDF and World Fund grants)

Option 2: Above $30,000 but NOT exceeding $400,000

Service Project Proposals must contain the relevant information submitted with this outline.

  1. Location and History
  2. Statement of Problem
  3. Community Needs Assessment
  4. Service Project Solution Proposal
  5. Implementation & Timetable
  6. Project Budget
  7. Financing Strategy
  8. Sustainability
  9. Stewardship

Selected project proposals will be uploaded to the virtual platform two weeks before the Virtual Fair using the PROJECT PROPOSAL SUMMARY template which will be provided to clubs that register.

Project proposals will be available online four weeks after the fair giving International Partners further opportunities to select projects for funding.